Faculty Program Grant

FACULTY PROGRAM GRANTS

⚠ Due to the ongoing public health emergency, JICUF is temporarily suspending the JICUF Grants Initiative. JICUF will resume its grantmaking activities in September 2021, if conditions permit. If you have any questions or concerns, please contact Program Manager Fernando Rojas at frojas@jicuf.org. We apologize for any inconvenience.

Through the Faculty Program Grants, JICUF provides funding to ICU faculty and educational staff for projects aligned with ICU’s academic, Christian, and international commitments. Preference is given to original initiatives conceived, designed, and implemented by faculty. Proposals to support existing programs will be considered, but the proposal must focus on expanding the program. JICUF does not provide multi-year funding through the Faculty Program Grants. However, grant recipients may apply for additional support in subsequent funding cycles.

We look forward to receiving your inquiry, and please reach out anytime with questions or to discuss an idea.

SAMPLE APPLICATION FORMS

Below are samples of the inquiry form, the proposal form and the budget form. These sample forms are intended to serve as a guide.

To apply for funding, please click the “Apply Here” button and follow the instructions.

If you have any questions, email JICUF Program Manager Fernando Rojas at frojas@jicuf.org.

Sample Inquiry Form

Sample Proposal Form

Sample Budget Form

The Purpose of the Faculty Program Grants

The Faculty Program Grants aim to encourage faculty and educational staff to implement projects that enhance their scholarship, creative work and teaching at ICU. Through the implementation of their projects, they can contribute to not only their own long-term professional development but also expand the educational development of ICU students. Examples include on-campus symposia and conferences, professional development workshops, faculty-led experiential learning trips for ICU students and student-faculty collaborative research projects.

Eligibility and Guidelines

The primary applicant must be a member of the ICU faculty or full-time education staff at the time of application and throughout the execution of the grant activity. Faculty may apply either individually or as a team. One team member, however, must serve as the primary applicant and liaison between the group and JICUF. Projects that promote cross-institutional partnerships are highly encouraged.

Project Scope

All projects must relate to one or more of ICU’s three commitments.

Academic – Projects under this theme have either a research or teaching component, or deal with issues relevant to the ICU community.

Christian – Projects under this theme contemplate, examine, enact, and/or express Christian values. Examples include volunteer activities, faith-based activities and projects that focus on the marginalized.

International – Projects involving international travel, explicitly focusing on international issues or including participation from collaborators abroad.

Application Process & Timeline

The application process consists of three steps:

Submit an Inquiry Form
You are able to submit an inquiry form at any time. The inquiry form is designed to give JICUF a general idea of your project. The form is available year-round and can be written in either Japanese or English.When we receive an inquiry form, JICUF reviews it to ensure proper fit with our eligibility criteria. If your inquiry is approved, you will be invited to submit a full proposal. Be advised that an invitation to submit a full proposal does not guarantee funding for your project.
Submit a Full Proposal
If your inquiry form is approved, you will receive instructions on how to submit a full proposal. The proposal requires you to describe your project in detail and requires submission of a budget where you must list the expected revenue and expenses related to your project. Proposals must be submitted in English, although there is an option to submit supplementary materials in Japanese.
Review & Approval
Proposals are reviewed both by the JICUF staff and by an independent grants committee. During the review process, JICUF may suggest changes to project budgets. Final award decisions are made by the grants committee. Once a project is approved and the project budget is finalized, JICUF will send the grantee an award packet.

There are three application periods each year, corresponding to each academic term. Below are the dates for Winter 2019, Spring 2020, and Fall 2020 terms.

Grant Amount & Restrictions

JICUF is open to receiving grant inquiries of all sizes. Grants must be requested in Japanese Yen. The budget proposal is subject to scrutiny and the award amount will be finalized in negotiation with JICUF.

JICUF does not support the following expenses:

- Purchase of computers or other electronic devices (rentals are acceptable pending actual necessity to the project)
- Business or first-class airfare
- Conference/program attendance fees
- Expenses unrelated to the grant

If you plan to invite individuals (professionals, academics, coaches, etc.) or groups to visit the ICU campus to participate in your project, JICUF may consider providing the following support for your guests:

- Up to two weeks of housing at Dialogue House
- Round-trip economy-class airfare to Japan for international guests and travel between Narita/Haneda Airport and ICU. For domestic guests, we will cover round-trip travel between the guest’s home and ICU.
- A daily allowance of ¥5,000 per person to cover meals and local transportation.
- A one-time honorarium of ¥30,000 upon completion of a qualified activity at ICU. Qualified activities include giving a public lecture, making a keynote presentation at a symposium or leading a workshop.

Please note that for international guests, we expect them to spend at least two-thirds of their time engaging in activities at ICU. Additional support may be provided at our discretion on a case by case basis.

Tax Implications

Recipients of the Faculty Program Grant are responsible for determining the taxability of their grant and paying the necessary taxes on the amount received. JICUF is not able to provide counsel on individual tax matters and recommends that you speak with your local tax office.

Final Report

Faculty have up to one year from the award date to complete their grant activity. A final grant report must be submitted to JICUF no later than 60 days after the grant activity is completed. The Final Report must consist of a narrative report and financial report. Instructions will be shared in the award packet.